Residence halls at Dakota Wesleyan provide students with a living/learning
environment that is an integral part of the total educational purpose
of the university. The residence halls provide educational support services
to the university by creating and maintaining a guided, group living experience
for the personal, scholastic and social improvement of the individual
resident. Students with circumstances requiring additional consideration
or accommodations should contact the director of residential life.
It is the policy of Dakota Wesleyan University that all students live
on campus unless one of the following applies to you by the first day
of each semester.
- You are under the age of 18.
- You are 21 years of age or older by the first day of each semester.
- You are married.
- You have dependent children living with you.
- You have been disciplinarily dismissed or banned from the residence
- You will be living with parent(s) or legal guardian within 40 miles
of the campus. This must be substantiated by parent's signature on housing
- You are enrolled as a part-time student (less than 12 credits).
- Additionally, any student receiving over $11,000 institutional aid
is required to live on campus, regardless of meeting other criteria
or risks losing institutional aid.
Students who do not meet the above criteria are required to live on campus.
If a student's living arrangements are in violation of the residency policy,
the student may either move into the residence halls immediately or "buy
out" the room portion of the housing contract at the full semester
rate of a double room and a Tiger Blue Plan (15 meals).
RESIDENCE HALL ROOM ASSIGNMENT
Resident directors and/or the director of residence life will assign a
room for each new student after the student has submitted the housing
intention form and has paid the $50 room reservation deposit.
The housing process will take place in the spring semester of each academic
year. The following is a general layout of the process.
All students who live in Allen Hall or the Apartments have an opportunity
to squat their current room. In order to squat, the squatters must consist
of at least 50% of the current residents and the room must be completely
occupied (i.e. to squat a pod of six, at least three of the current
residents of that pod must squat along with enough others to fill that
pod up to six). If the current residents cannot agree on who will get
to squat the room, squatting rights will be forfeited.
Displaced Student Housing
All students being removed from their current room by administration,
you may claim a residency. Displaced students may squat any room, but
it must be completely occupied. This may apply to students in special
housing situations imposed by administration. This right does not apply
to Dayton Hall residents.
All students who do not plan to squat their room but plan to live on
campus for the next academic year must draw a lottery number based on
their tier. The tiers are based on credits completed as of the end of
the fall 2009 semester as follows:
Tier 1: 100+ completed credits
Tier 2: 80 – 99 completed credits
Tier 3: 60 – 79 completed credits
Tier 4: 40 – 59 completed credits
Tier 5: 20 – 39 completed credits
Tier 6: 0 – 19 completed credits
EACH STUDENT must draw
a lottery number. Your number will determine the order in which you
will choose your room for the next academic year. You and your roommate
will draw at the time allotted by the roommate with the lowest lottery
must have at least 45 completed credits to sign up to live in the Apartments!
|Time 1 –
||Tier 1 invited to sign up for Apartment Singles
|Time 2 –
|| Tier 1 invited to sign up for Apartment Quads
Tier 2 invited to sign up for remaining Apartment Singles
|Time 3 –
||Tier 1 invited to sign up for Apartment Doubles
Tier 2 invited to sign up for Apartment Quads
Tier 3 invited to sign up for remaining Apartment Singles
|Time 4 –
||Tier 1 open sign-ups
|Time 5 –
||Tier 2 open sign-ups
|Time 6 –
|| Tier 3 open sign-ups
|| Tier 4 open sign-ups
|Time 8 –
||Tier 5 open sign-ups
|Time 9 –
|| Tier 6 open sign-ups THIS ENDS THE HOUSING DRAW!
*Any student who has not signed up for housing by the end of the housing
draw will not be guaranteed housing for the following academic year.
The director of residence life reserves the option to reassign students’
rooms at any time as deemed necessary.
*Two-semester contracts: Any new, current or transfer student who does
not meet the criteria to live off campus and/or commute MUST sign a two-semester
*Fall semester contracts: Students who will be eligible to move off campus
spring semester (i.e., turning 21, student teaching, graduating, etc.)
or who wish to retain the option of moving home (with parents/legal guardian
within 40 miles of DWU) at the semester break, may sign a fall semester
contract. Note that any change in housing arrangements must comply with
DWU housing policy. Students may choose to extend fall contract through
spring semester by contacting the director of residence life. Students
failing to properly check out of the halls prior to the first day of classes
spring semester give implied consent to renew and extend their contract
for spring semester and agree to the terms listed previously.
*Spring semester contracts: Any new, current or transfer student who
wishes accommodations for spring semester only.
Students may cancel fall and two-semester contracts in writing
without penalty up to August 1. Spring semester contracts may be canceled
in writing without penalty up to January 10 for new spring
All campus apartment contracts are two-semester contracts including fall
and spring semesters of one academic year. Students must sign a new contract
for each successive academic year that they wish to live in the campus
apartments. Returning students may cancel the apartment contract, without
penalty, if written notification is received by May 15. Written
notification must include acknowledgement from the other roommates.
REQUEST FOR RESIDENCY/MEAL PLAN WAIVER
Dakota Wesleyan University strongly believes in and supports the residential
experience. Therefore, there are specific criteria that must be met in
order for the student life committee to grant a waiver of the residency
requirement. Students must possess a solid record of academic achievement,
demonstrate extraordinary circumstances and be in good standing with the
Current students must file all residency and meal plan exemption requests
by March 1 for the following academic year. Requests filed after that
deadline may not be considered. Appeal applications are available from
the director of residence life or from enrollment services. All appeals
must be submitted by March 1 for current students, June 15 for students
entering in the fall, and December 1 for students entering in the spring.
Granted appeals are valid for current academic year only. Students must
file a new appeal annually until they meet one or more criteria to legitimately
live off campus.
RIGHT TO PRIVACY REGARDING ROOM ENTRY
AND PERSONAL PROPERTY
The right to privacy is of paramount importance and should not be violated.
However, the entry into, and/or search of university owned/controlled
facilities, including residence hall rooms, apartments, and offices; or
private property may be conducted by the following people for the purposes
and under the procedures detailed below.
- By civil law enforcement officers in the performance of statutory
duties in accordance with legally defined procedures governing search
- By university officials in the performance of judicial duties and
in accord with DWU student code procedures governing search and seizure
and/or with reason to believe that violation of city, state, federal
law or DWU policy is occurring within university-owned and/or controlled
property, including residence hall rooms and apartments.
- During vacations by authorized university personnel to insure that
health, fire and safety regulations are maintained.
- By authorized university personnel or agents to make improvement
and repairs, to provide routine maintenance services, and for fire,
life safety and damage inspections. The university shall give at least
24 hours notice of such entry. When a student requests maintenance or
repairs, no notice is necessary.
- By authorized university personnel in emergencies to protect the
health and welfare of the occupants, or to make emergency repairs to
prevent damages to the property of the student or the university.
- Out of consideration for neighboring residents/offices when an unattended
persistent annoying noise is occurring within the room.
- During fire alarms all rooms will be entered and checked thoroughly,
including closets, for occupants.
- When a staff member knocks and is invited in.
- When the door/curtains are open and a violation of university policies
is in plain view.
- In cases where university officials have reason to believe that prohibited
items are being transported or stored on university property, they may
search the area. Individuals found to have prohibited items may be subject
to disciplinary action on and/or off campus. This policy includes, but
is not limited to, backpacks, bulky packages, coolers, laundry baskets
and vehicles on university property or at university-sponsored events.
Room walk-throughs, as a health and safety precaution, will be conducted
during breaks throughout the year. Students will be given notice of upcoming
breaks and walk-throughs. Violations of university policies will result
in disciplinary action. If a walk through is warranted for reasons other
than health and safety at times other than breaks, residents will be notified.
Residence life staff may obtain a search authorization if necessary.
ROOM, HALL, or ROOMMATE CHANGE
During the academic year, students wishing to change rooms/halls may do
so by making arrangements through the director of residence life. First
impressions may not always be accurate and we will not consider room or
hall changes during the first two weeks of any semester to allow students
an opportunity to get to know their new roommate(s) before requesting
a change. This time frame also allows us to verify occupancy and determine
where spaces may/may not exist prior to any move. We hope that roommate
differences and disagreements may be resolved through mediation and compromise.
Resident assistants are available to help with this process if students
choose to attempt to resolve their differences instead of moving. If all
attempts to resolve the conflict fail and/or the student is determined
to change rooms, hall or roommates, he/she is required to follow the established
procedures. From this point, students may request room changes up to two
weeks prior to final exams. During this period, no room changes may occur.
Again, this allows us to verify occupancy and prepare for students transferring
Before moving, a student must:
- Complete the necessary forms with the resident assistant.
- Obtain the director of residence life’s signature before any
- Check into new room according to procedures.
- Check out of previous room according to procedures.
Failure to follow the established procedures may result in a $25 charge
for unauthorized room change and/or disciplinary action.
DEFAULT SINGLE If the resident’s assigned
roommate never checked in or moved out during the academic year leaving
one person in a designated double room this is called a default single.
You end up with a single but are paying the double rate. To remedy
this situation, the remaining resident has three options:
- The student may elect to pay the single room rate that will be adjusted
accordingly from the date of change.
- The student may choose to consolidate by moving to another vacant
space in his/her residence hall or have another student move into his/her
room in order to maintain the existing room rate.
- If no consolidation occurs, student must accept any new roommate
assigned by the director of residence life with little or no advanced
SINGLE ROOMS We believe that
living with one or more roommates is essential to the residence life experience
and maximizes the educational opportunities available within the residence
halls and thus only a limited number of students will be permitted to
live alone in a double room and only when space is available.
Students assigned to a single room understand that this privilege will
result in higher room charges than those assigned one or more roommates.
In the event that the institution must assign one or more roommates to
those previously granted a single, we will notify you as soon as possible
of this change. Students who are assigned roommates will be billed at
the double rate until such time as it may become possible to grant their
request for a single. We realize that we may have more requests for single
rooms than we can accommodate. We have created the following list regarding
who has priority for single rooms.
Single rooms are granted in the following order:
- Resident assistants
- Seniors according to the number of achieved credits
- Juniors according to the number of achieved credits
- Sophomores according to the number of achieved credits
- Freshmen according to the number of achieved credits
Once all single rooms have been assigned, students may request that their
name be added to a waiting list in the event that a room becomes available.
Available spaces are assigned according to the same priority list regardless
of whether you are the first or last name on the list. In the event that
we need to eliminate singles, they will be eliminated in reverse order
Students with documented medical or physical special needs requiring
a single room may contact the director of residence life for information
and additional consideration.
TELEPHONES, LONG DISTANCE SERVICE
Each room and apartment is equipped to accept a touch-tone telephone which
the student must provide. Campus and local service is included in the
residential living charge established on a yearly basis by the university.
Students may choose to use pre-paid phone cards or personal cell phones
for long distance service. Pre-paid phone cards are available from a variety
of stores, including the DWU Bookstore.
It is the policy of the student life office not to release phone numbers
to the general public. Calls can and will be transferred from the campus
life office to the student requested or his/her voicemail. In some situations,
messages may be placed in the student's campus mailbox. Students are encouraged
to activate their voicemail account and to check it regularly since this
is the number that most faculty, staff and others are likely to use in
the absence of any other contact information.
WARNING: Students are NOT
authorized to charge calls to ANY university number. Any such calls will
be referred to the telephone company as fraudulent calls. South Dakota
laws prohibit the fraudulent use of a credit card, telephone billing number
or device to obtain or attempt to obtain telephone services without payment
of lawful charges. The maximum penalty for violation is a fine of $1,000
or two years imprisonment or both. Law prohibits intentional annoyance
of another by telephone. The maximum penalty for violation is a fine of
$500 or one year imprisonment or both. The misuse of college telephone
equipment may result in the offending student's suspension from the university.
Students must refer to the information listed below for specific requirements
of each vacation or break period. Halls are closed during Christmas break
and all students must secure alternative housing arrangements. Step-down
status will be in effect on campus during fall break, Thanksgiving, Easter
and spring break, and during summer classes. During step-down status,
services provided to students are limited (i.e., limited residence hall
staffing and no food service). All university rules and policies are in
effect. Students will be advised of any policy changes that will be effect
during posted breaks.
When residence halls close for the semester and breaks, residents must
complete the following checklist before departure:
- Ensure the smoke detector works.
- Empty the garbage.
- Turn heater to low setting (not off).
- Unplug all appliances except aquariums and refrigerators (at semester
break everything must be unplugged except refrigerators in the apartments.)
- Close and lock the window and shut the drapes.
- Lock the door.
Students are encouraged to follow these guidelines whenever they leave
for extended time periods.
Heaters are required to be left on because frozen pipes break and can
cause extensive water damage. Repair and damage costs are the responsibility
of residents who fail to keep their windows closed and heaters on during
cold weather and vacation periods.
Students are encouraged to defrost their refrigerators regularly or at
least once a year (i.e., before leaving for semester break). When you
defrost your fridge, we recommend that you empty water trays, remove wet
towels and prop fridge door open prior to leaving for the break. Water
and wet towels left in a closed fridge may result in odor and mold upon
your return as well as possible damage to the floor or furnishings from
Residence life staff members will enter all student rooms when the halls
close for breaks to make safety and security inspections and to complete
work orders without additional notification.
Residents should also arrange for the care of plants and fish when the
halls are closed since residence hall staff members are not responsible
Breaks are designed to give faculty, staff, and students a chance to
relax and return refreshed and for these reasons all students are expected
to leave for each designated break. With permission from the resident
director, an exception may be granted if:
- A student is required by the university to stay;
- A student lives more than 400 miles from campus; or
- A student has extraordinary circumstances deeming it necessary to
remain in the halls.
Students wanting to remain in the halls must contact their RD a minimum
of two weeks prior to the break. There will be an additional charge of
$10/night for those individuals staying over vacation periods since room
and board costs do not include break periods. We reserve the option of
determining which rooms will be used for vacation housing. Any student
violating policies during these times will be subjected to double sanctions
and required to find alternative housing for the remainder of the break.
Students choosing to stay should seek alternative meal arrangements. Campus
food services are not available during break periods.
THANKSGIVING BREAK The residence halls are not closed
during Thanksgiving, however step-down status will be in effect during
this time. No meal service is available and visitation is not permitted
during this time.
CHRISTMAS/SEMESTER BREAK Christmas break officially
begins after a resident's final exams are completed. All residents are
expected to be out of the residence halls 24 hours after their last exam.
Halls will reopen at noon the day before classes resume.
SPRING BREAK The residence halls are not closed during
spring break, however step-down status will be in effect during this time.
No meal service is available and visitation is not permitted during this
EASTER BREAK The residence halls are not closed during
Easter, however step-down status will be in effect during this time. No
meal service is available and visitation is not permitted during this
SUMMER BREAK Residents are expected to be out of the
residence halls 24 hours after their last final exam or by 5 p.m. the
day after graduation. Residents needing to stay beyond that time must
have permission from the director of residence life